TaskGuru vs Google Tasks: Professional vs Simple Task Management
Comparing Google Tasks' free simple task management with TaskGuru's professional team collaboration features. See why teams upgrade to TaskGuru for serious project management.
Quick Summary
- • You work with a team
- • You manage multiple projects
- • You need professional project management
- • You want built-in team communication
- • You're focused on personal tasks
- • You use Google Workspace heavily
- • You want a free solution
- • You love Gmail integration
Pricing: Free vs Professional Features
TaskGuru
$3.49/month- Unlimited boards & projects
- Unlimited team members
- Cross-project visibility
- Built-in team chat
- Professional project management
- Free forever plan available
Google Tasks
Free- Unlimited personal tasks
- Gmail integration
- Google Calendar sync
- Google Workspace sync
- No team collaboration
- Very basic project management
Feature Comparison: Professional vs Basic
| Feature | TaskGuru | Google Tasks |
|---|---|---|
Monthly Cost Google Tasks is free but TaskGuru offers professional features worth the investment | $3.49/month | Free |
See All Projects Simultaneously TaskGuru shows your entire workload across all projects without switching views | ||
Built-in Team Chat Task-based contextual communication without external tools | ||
Immediate Board Prioritization Cross-project priority management in real-time | ||
Advanced Project Management Professional project tracking and management features | ||
Team Collaboration Full team collaboration features vs basic sharing | ||
Gmail Integration Native integration with Gmail email | ||
Google Calendar Sync Automatic sync with Google Calendar events | ||
Google Workspace Integration Deep integration with Google Workspace suite | ||
Cross-platform Sync Works across all devices and platforms | ||
No Ecosystem Lock-in Works independently without requiring Google subscriptions | ||
Subtasks Support for nested subtasks and task hierarchies |
Why Teams Upgrade from Google Tasks to TaskGuru
👥 True Team Collaboration
Google Tasks is designed for personal use. TaskGuru provides real team collaboration with shared projects, team chat, and collaborative task management.
🎯 Cross-Project Visibility
See your entire workload across all projects on one page. Google Tasks requires switching between lists to understand your complete task landscape.
💬 Built-in Communication
TaskGuru includes contextual chat tied to tasks and projects. No need for separate Google Chat channels or email threads - everything stays in context.
🚀 Professional Project Management
Advanced project tracking, immediate board prioritization, and professional workflow management that Google Tasks' basic lists can't provide.
When to Use Each Tool
Google Tasks is Perfect For:
- Personal task management
- Heavy Google Workspace users
- Simple to-do lists
- Gmail email integration
- Budget-conscious individuals
TaskGuru is Perfect For:
- Team collaboration
- Multiple project management
- Professional workflows
- Cross-project priorities
- Growing businesses
How to Upgrade from Google Tasks to TaskGuru
- 1Review your current task lists
Identify which Google Tasks lists are personal vs team-related
- 2Start your TaskGuru free trial
Create your account and explore TaskGuru's team collaboration features
- 3Set up team projects
Create boards for team projects that need collaboration
- 4Invite your team
Add team members and start collaborating on shared projects
- 5Keep Google Tasks for personal items
Use both tools: TaskGuru for team work, Google Tasks for personal tasks
Pro Tip: Many teams use TaskGuru for professional projects while keeping Google Tasks for personal tasks. This hybrid approach leverages the strengths of both tools.
Ready for Professional Team Task Management?
While Google Tasks excels at simple personal task management, TaskGuru provides the professional team collaboration features your growing business needs. Start your free trial today.