Keyboard-first task management for people running too many projects at once
Every project, every task, and the conversation about it — on one screen. TaskGuru is built for ADHD founders, solo operators and small teams who need to see all of it, then work on one thing at a time.
Free plan: 3 boards, no card. Unlimited boards from $3.49/month billed annually. Free plan is rolling out gradually to new desktop-web accounts.
See how TaskGuru compares to Todoist →
Type less. Accomplish more.
Master your tasks with intuitive keyboard shortcuts. Every action is just a keystroke away.
Built for speed and focus
TaskGuru users complete more tasks in less time. Here's what productivity looks like.
Your entire life on one page
See all your tasks, projects, and reminders at a glance. No more tab switching between apps.
Focus mode for deep work
When you need to concentrate, TaskGuru's focus mode shows only what matters right now. No distractions, no context switching — just you and your most important tasks.
- Immediate tasks front and center
- One-click snooze for later
- Keyboard-driven workflow
Ultra Focus for ADHD
Overwhelmed by endless task lists? Ultra Focus mode shows you just one task at a time — eliminating decision fatigue and helping you actually get things done.
- Reduces overwhelm from long task lists
- One task, one focus — no distractions
- Perfect for ADHD and easily distracted minds
Seen enough? The free plan gives you three boards, no card required.
Sign UpWhat is TaskGuru?
TaskGuru is a keyboard-first task management app that shows every project and task on a single screen, with contextual chat attached to each task. Unlike Todoist or Asana, TaskGuru prioritises across projects rather than inside one, and its Ultra Focus Mode surfaces a single task at a time for people who lose momentum to long lists.
Who is TaskGuru for?
TaskGuru is built for people carrying more open projects than one person should: founders, freelancers, consultants and two-to-ten-person teams. It is used heavily by people with ADHD or ADD, because the interface is designed to remove the two hardest moments — deciding what to do next, and staying on it. If your work lives across five side-projects, three clients and a personal list, TaskGuru is designed for exactly that shape.
What problem does TaskGuru solve?
Most task apps organise work project-by-project, so seeing your whole workload means opening five tabs and holding the comparison in your head. That switching cost is where the day goes. TaskGuru puts every board on one screen so the comparison is visual rather than mental, and pulls whatever genuinely matters right now onto a single Immediate board. You decide once, at the start of the day, instead of thirty times.
How does TaskGuru prioritise across projects?
TaskGuru has a board called Immediate. You pull tasks onto it from any project, and it becomes your list for today — a client deliverable next to a personal errand next to a bug, all in one place, colour-coded so you still know where each came from. Every other app makes you rank tasks inside a project; the Immediate board is what lets you rank them against each other. When something turns out not to be today's problem, one keystroke snoozes it back to its home board.
There is also an Unsorted board, which is where anything you capture in a hurry lands, so capturing something never requires deciding where it goes.
Immediate board guide · Unsorted board guide · Urgent/important matrix
What is Ultra Focus Mode?
Ultra Focus Mode collapses the interface down to one task. Every other board contracts, the list disappears, and what is left is the single thing you said you were doing. It exists because a visible list of forty items is not information — it is a reason to open a different tab.
This is the feature ADHD and ADD users tell us they came for, and it is the one to try first if long lists tend to freeze you rather than organise you.
Ultra Focus Mode guide · Productivity hacks for ADD entrepreneurs
Why is TaskGuru keyboard-first?
Every action in TaskGuru has a keystroke: create, move, snooze, complete, jump between boards, open a task, reply in its chat. The mouse is optional, not required. The comparison people reach for is Superhuman — the same bet, that the fastest interface is the one your hands never leave.
The practical effect is that capture stops being a decision. A task you can add in under a second gets added; a task that needs a modal, a dropdown and a save button gets forgotten.
Does TaskGuru include team chat?
Yes. Every task and every board has a conversation attached to it, so the discussion about a piece of work lives on that piece of work rather than in a Slack channel where it scrolls away. Invite a collaborator to a board and they see the tasks and the thread together.
TaskGuru is not a replacement for Slack as a company-wide chat tool. It replaces the specific, annoying thing Slack is bad at: finding the decision you made about a task three weeks ago.
Messaging & chat guide · Invite collaborators · Team collaboration setup
How much does TaskGuru cost?
TaskGuru has three plans. Free is $0 per month with up to 3 owned boards and 90 days of message history, and needs no card — boards you have been invited to and your setup board do not count toward the three. Unlimited Monthly is $5.00 per month for unlimited boards, unlimited message history and unlimited invitees per board. Unlimited Annually is $3.49 per month, billed once a year at $41.88 — the same features, and the plan most people choose.
There are no per-user minimums, and no seat maths: you pay for your account, not for the people you invite to your boards.
The Free plan is currently a limited rollout to selected new desktop-web accounts, so it may not appear on every signup.
Can AI agents create and manage tasks in TaskGuru?
Yes. TaskGuru has a public API, a LangChain and LangGraph integration, and an MCP server, so an AI agent can create tasks, read your boards and update work as it goes. Human-in-the-loop controls mean an agent can be made to ask before it acts rather than writing to your boards unsupervised.
This is the intended shape: TaskGuru is the task list your agents write into and you work out of. It does not generate tasks on its own, and there is no AI feature you have to pay extra for.
TaskGuru compared to the apps people switch from
| If you are using… | What it does well | Why people move to TaskGuru |
|---|---|---|
| Todoist | Fast, clean personal task capture | Todoist is one list at heart; TaskGuru shows every project at once and adds chat on each task |
| Asana | Deep project structure, assignments, reporting | Asana asks you to navigate into a project before you can work; TaskGuru starts with everything visible and one board of today's work |
| Trello | Visual boards, easy to teach | Trello gives you a board per project and a tab per board; TaskGuru puts the boards side by side on one screen |
| Microsoft To Do | Free, fine, already installed | Microsoft To Do is tied to a Microsoft account and stops at simple lists; TaskGuru works standalone and handles multiple projects and collaborators |
| Google Tasks | Sits inside Gmail where you already are | Google Tasks is a sidebar list with no project layer; TaskGuru is a full board system that does not require Google Workspace |
Full breakdowns: TaskGuru vs Todoist · vs Asana · vs Trello · vs Microsoft To Do · vs Google Tasks
TaskGuru is a good fit if…
- You run several projects at once and lose time deciding which one to touch
- You want your hands on the keyboard, not hunting a menu
- You have ADHD or ADD and long lists make you freeze rather than start
- You work solo or in a small team where nobody is a full-time project manager
- You want the conversation about a task to live on the task
- You want your AI agents writing into a real task list via API or MCP
TaskGuru is not the right tool if…
- You need Gantt charts, timelines, resource levelling or portfolio reporting. TaskGuru has none of these. Asana, ClickUp and Monday.com are built for that and you should use one of them.
- You need engineering issue tracking with sprints, story points and release management. That is Jira and Linear's job, not ours.
- Your organisation is standardised on Microsoft 365 or Google Workspace and wants native integration. TaskGuru runs independently, which is a feature if you resent ecosystem lock-in and a drawback if you actively want it. Microsoft To Do and Google Tasks are free and already in your tenant.
- You need enterprise controls — SSO, SCIM provisioning, audit logs, admin policy. TaskGuru does not offer these today.
Frequently Asked Questions
Everything you need to know about TaskGuru's task management and project tracking features
Absolutely! TaskGuru includes smart reminder systems, task scheduling, and automated notifications. You can set reminders that appear in your immediate board regardless of which project they belong to, schedule tasks across multiple projects, and use the notification center to stay on top of deadlines.
While Slack focuses on channel-based communication, TaskGuru provides task-based chat where conversations are tied to specific work items. This means better context, no lost messages about important tasks, and integrated project management. You get both communication and task tracking in one platform.
Monday.com is primarily a CRM with project features, while TaskGuru is built specifically for task execution and team coordination. TaskGuru has a simpler interface, shows all projects on one page, and doesn't overwhelm you with enterprise features you don't need.
Yes! TaskGuru's immediate board functions as an urgent and important matrix. You can add high-priority tasks from any project to your immediate board, use color coding to identify project origins, and utilize ultra focus mode to concentrate on what matters most right now.
Definitely! TaskGuru combines features from task managers (like Todoist), project management tools (like Asana), team chat (like Slack), and to-do list apps (like Microsoft To Do) into one platform. This eliminates the need for multiple subscriptions and keeps everything organized in one place.
TaskGuru provides comprehensive task tracking with visual project boards, progress monitoring, team assignments, and deadline management. The immediate board shows your most important tasks, while the multi-project view lets you track progress across all your work simultaneously.
Perfect for daily planning! TaskGuru's immediate board serves as your daily to-do list, pulling priority tasks from all your projects. You can see everything that needs attention today while maintaining context of larger projects. The reminder system ensures you never miss important daily tasks.
TaskGuru is a revolutionary task management platform that shows your entire life on one page. It has three plans: Free at $0/month with up to 3 owned boards and 90 days of message history, no card required; Unlimited Monthly at $5.00/month for unlimited boards and message history; and Unlimited Annually at $3.49/month, billed once a year at $41.88, the plan most people choose. No hidden fees, no ecosystem lock-in, and no required subscriptions to other services. The Free plan is currently a limited rollout to selected new desktop-web accounts.
TaskGuru is perfect for small teams, freelancers, remote workers, students, and parents who manage multiple projects and want to see everything at once. If you're tired of tab switching, want simple but powerful features, and need team collaboration without complexity, TaskGuru is ideal.
TaskGuru solves the core problem of scattered attention across multiple tools. Instead of switching between project tabs like in Asana or Trello, losing context in Slack channels, or managing separate personal/team apps, TaskGuru shows all your projects on one page with task-based communication built in.
TaskGuru eliminates productivity killers like tab switching, context loss, and scattered tools. The immediate board shows only what needs attention now, ultra focus mode removes distractions, and seeing all projects simultaneously prevents important tasks from being forgotten. It's designed for execution, not engagement.
TaskGuru is being built for AI agents, not just human users. An MCP server and API integration for tools like Claude and LangChain are built, with human-in-the-loop controls so an agent can be made to ask before it writes to your boards — that integration is built and rolling out rather than live everywhere yet. Today, TaskGuru's clean structure and clear task organization already make it easy to export data for AI analysis and to work well alongside the AI assistants and automation tools you use.
Absolutely! TaskGuru excels at both personal task management and team collaboration. Use it personally to see all your life projects on one page, or invite team members to specific boards for collaboration. The same immediate board and multi-project view works whether you're managing personal goals or team projects.
Ready to blaze through your tasks?
Join thousands of productivity enthusiasts who've made TaskGuru their secret weapon.