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TaskGuru Core Feature Guide

Immediate Task Board Guide

Master TaskGuru's most powerful feature - your daily priority command center. Learn to focus on what matters most, eliminate decision fatigue, and maximize daily productivity through strategic immediate board usage.

Your Daily Priority Command Center

The Immediate Task Board is TaskGuru's most important feature, designed to help you focus on what matters most right now. Think of it as your daily command center where you curate and prioritize the tasks that need your immediate attention today.

Why It's Essential

  • Daily Focus
  • Decision Elimination
  • Priority Management
  • Immediate Visibility
  • Productivity Optimization

Core Philosophy

Separation of Planning and Execution: The Immediate Task Board creates a clear distinction between project planning (done in individual boards) and daily execution (done in the immediate board).

Master the Immediate Board Step-by-Step

1

Adding Tasks via Quick Hover

  1. 1
    Navigate to any project board containing tasks
  2. 2
    Hover your mouse over the specific task you want to prioritize
  3. 3
    Look for the double arrow up iconDouble arrow up icon that appears on hover
  4. 4
    Click the double arrow up iconDouble arrow up icon to instantly add to Immediate Board
  5. 5
    Watch the task appear at the top of your Immediate Board
2

Adding Tasks via Advanced Task Creation

  1. 1
    Click on any task from any board to open the expanded task view
  2. 2
    Review task information and importance in the detail modal
  3. 3
    Find the double arrow up iconDouble arrow up icon in the task detail toolbar
  4. 4
    Click to add task to top of Immediate Board with all details intact
  5. 5
    Use this method when you want to review details before prioritizing
3

Organizing Your Immediate Board

  1. 1
    Drag tasks up or down to reorder by importance
  2. 2
    Keep your most critical task at the very top
  3. 3
    Aim for 3-7 tasks maximum for focused daily work
  4. 4
    Work through tasks from top to bottom throughout your day
  5. 5
    Remove completed tasks by clicking the double arrow up iconDouble arrow up icon again

Video Tutorial

Complete Overview

Complete overview of the Immediate Task Board

Visual Guide

1. Adding Tasks via Quick Hover

Quick hover method demonstration for adding tasks to the Immediate Board

2. Task Detail Modal Method

Task detail modal method for adding tasks

Use task detail modal for thoughtful immediate board curation

Pro Tips & Key Insights

⚡Quick Hover Method Tips

Look for this icon when hovering over tasks:

Double arrow up iconDouble arrow up iconDouble arrow up icon- click to add task to Immediate Board
  • Immediate visual feedback - task appears at the top of your Immediate Board instantly

🎯Advanced Task Creation Benefits

  • Thoughtful task selection - review details before prioritizing
  • Add context while prioritizing for better task management

📋Organization Best Practices

  • Maintain 3-7 tasks for optimal daily focus and manageable workload
  • Work from most to least important for maximum productivity
  • Continuously reassess priorities throughout the day
  • Remove completed or postponed items to maintain clarity

🌟Key Benefits of the Immediate Board

  • Improved daily focus by separating planning from execution
  • Reduced decision fatigue about what to do next
  • Clear priority visibility with top-to-bottom workflow
  • Enhanced productivity through focused task execution

Advanced Features

Ultra Focus Integration

Combine Ultra Focus mode with the Immediate Board to create maximum concentration environment.

  • Hide all other boards
  • Pure immediate task focus
  • Distraction-free workspace

Full-Screen Board View

Expand the Immediate Board to full screen for comprehensive task management and organization.

  • Maximum workspace
  • Detailed priority sorting
  • Enhanced task visibility

Dynamic Priority Management

Continuously adjust and optimize your immediate board throughout the day for maximum effectiveness.

  • Real-time reordering
  • Energy-based sequencing
  • Interruption handling

Removing Tasks from the Immediate Board

🔄Simple Removal Process

Step-by-Step Removal:

  1. 1Navigate to your Immediate Board
  2. 2Locate the task you want to remove
  3. 3Click the chevron icon on the task within immediate board
  4. 4Task returns to its original project board only

Important Note:

Removing a task from the Immediate Board does NOT delete the task. It simply removes it from your daily priority list and returns it to its original project board where it remains intact with all details.

✅When to Remove Tasks

  • Completed Tasks: After finishing immediate priorities, remove them to maintain board clarity
  • Changed Priorities: When more urgent tasks emerge that need immediate attention
  • Postponed Items: Tasks that can wait until tomorrow or later
  • Reassessment Results: After evaluating actual importance and urgency levels

💡Best Practices for Task Removal

  • Regular Cleanup: Remove completed tasks daily to maintain focus
  • Priority Reassessment: Review and remove tasks that no longer align with daily goals
  • Capacity Management: Remove tasks when board becomes overwhelming (keep 3-7 tasks)
  • End-of-Day Review: Clear completed items and prepare for tomorrow's priorities

Organizing Your Immediate Board

📊Drag and Drop Reordering

Importance-Based Organization:

  • • Drag tasks up or down to reorder by importance
  • • Keep most critical task at the very top
  • • Work through tasks from top to bottom
  • • Continuously adjust as priorities shift throughout day

Optimal Board Management:

  • • Aim for 3-7 tasks maximum for focused daily work
  • • Reassess and reorder multiple times per day
  • • Consider energy levels when sequencing tasks

⚖️Priority Assessment Criteria

Task Evaluation Factors:

  • • Deadlines: Time-sensitive tasks get higher priority
  • • Impact: High-impact tasks move toward top
  • • Dependencies: Tasks blocking others receive priority
  • • Energy Requirements: Match complexity to current energy

Strategic Sequencing:

  • • Schedule high-energy tasks for peak productivity periods
  • • Group similar types of work together
  • • Consider meeting schedules and interruptions

Strategic Implementation of Immediate Board

Daily Workflow Integration

Morning Priority Setting:

  • • Review and adjust task order
  • • Add new urgent items
  • • Match tasks to energy levels

Throughout the Day:

  • • Add urgent tasks as they emerge
  • • Track completion progress
  • • Handle interruptions through board

End-of-Day Planning:

  • • Prepare tomorrow's priorities
  • • Review effectiveness
  • • Clear completed items

Project Integration

Balancing Projects:

  • • Keep detailed work in project boards
  • • Extract daily priorities to immediate
  • • Maintain project context

Cross-Project Prioritization:

  • • Balance multiple project demands
  • • Distribute daily energy effectively
  • • Align with strategic objectives

Optimization Strategies

Personal Productivity:

  • • Align with calendar time blocks
  • • Sequence by energy requirements
  • • Create and maintain flow state

Team Coordination:

  • • Coordinate with team commitments
  • • Communicate priority changes
  • • Include meeting follow-ups

Best Practices for Immediate Board Mastery

Effective Task Selection

Criteria for Inclusion:

  • • Only tasks needing attention today
  • • Realistic number for daily capacity
  • • High-impact over busy work
  • • Match energy requirements

Avoiding Common Mistakes:

  • • Don't overload the board
  • • Focus on progress over perfection
  • • Regularly refresh priorities
  • • Consider energy requirements

Troubleshooting Issues

Managing Overwhelm:

  • • Ruthless prioritization
  • • Break down complex tasks
  • • Consider delegation
  • • Move non-urgent items back

Priority Confusion:

  • • Focus on important vs. urgent
  • • Assess deadline reality
  • • Consider impact assessment
  • • Align with energy levels

Maintenance & Consistency

Keeping Board Current:

  • • Establish daily review routine
  • • Regular cleanup of completed tasks
  • • Reassess priorities regularly
  • • Maintain consistent usage approach

System Optimization:

  • • Track productivity patterns
  • • Adjust based on effectiveness
  • • Integrate with calendar
  • • Balance individual and team needs

Frequently Asked Questions

How many tasks should I have on my immediate board?

Keep it manageable - typically 3-7 tasks work best. Focus on what you can realistically accomplish today.

Should I put recurring tasks on the immediate board?

Yes, if they need attention today. Use repeat reminders to automatically surface recurring tasks when needed.

Can I have tasks from multiple projects on my immediate board?

Absolutely! The immediate board is designed to prioritize across all your projects for daily focus.

What happens to immediate board tasks when I complete them?

Remove them from the immediate board. They'll remain completed in their original project boards.

How does the immediate board work with reminders?

Reminder notifications can automatically move tasks to the top of your immediate board when they're due.

Can collaborators see my immediate board?

The immediate board is typically personal to each user, focusing on individual daily priorities.

Ready to Master Your Daily Productivity?

Start implementing the Immediate Task Board today and experience the power of focused daily execution.

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