TaskGuru vs Todoist: Complete 2025 Comparison
Thinking about switching from Todoist? See why thousands of teams have moved to TaskGuru for better project visibility, team collaboration, and professional task management features that Todoist simply can't match.
Quick Summary
- • You manage multiple projects
- • You work with a team
- • You need cross-project priorities
- • You want built-in team chat
- • You're focused on personal tasks
- • You love natural language input
- • You want gamified productivity
- • You prefer simple task lists
Pricing Comparison: TaskGuru vs Todoist
TaskGuru
$3.49/month- Unlimited boards & projects
- Unlimited team members
- Cross-project visibility
- Built-in team chat
- Immediate board prioritization
- Free forever plan available
Todoist
$4/month- 300 personal projects
- 5 collaborators per project limit
- No cross-project view
- No built-in team communication
- Natural language processing
- Karma productivity tracking
Feature Comparison: What Makes TaskGuru Different
| Feature | TaskGuru | Todoist |
|---|---|---|
See All Projects Simultaneously TaskGuru shows your entire life on one page without switching between projects | ||
Immediate Board Prioritization Cross-project priority management with TaskGuru's immediate board system | ||
Task-Based Contextual Chat Built-in team communication tied to specific tasks and projects | ||
Unlimited Team Collaboration (Free) No limits on team members or collaborators on free plan | ||
Project Color Coding Visual project identification and organization | ||
Ultra Focus Mode Collapse everything except current priorities for distraction-free work | ||
No Ecosystem Lock-in Works independently without requiring Google/Microsoft ecosystem | ||
Natural Language Processing Smart task creation from natural language input | ||
Karma/Productivity Tracking Gamified productivity scoring system |
Why Teams Switch from Todoist to TaskGuru
🎯 See Everything at Once
Unlike Todoist's project-by-project view, TaskGuru lets you see your entire life on one page. No more switching between projects to understand your complete workload.
💬 Built-in Team Communication
TaskGuru includes contextual chat tied to specific tasks and projects. No need for separate Slack channels or email threads - everything is in context.
⚡ Immediate Board System
TaskGuru's immediate board shows cross-project priorities instantly. See what's urgent across ALL projects, not just within individual Todoist projects.
👥 True Team Collaboration
Unlimited team members on free plan vs Todoist's 5-person limit. Perfect for growing teams who don't want collaboration restrictions.
How to Migrate from Todoist to TaskGuru
- 1Export your Todoist data
Go to Todoist Settings → Backups → Export as CSV
- 2Create your TaskGuru account
Sign up free at TaskGuru - no credit card required
- 3Set up your boards
Create boards for each of your main project areas
- 4Import your tasks
Manually recreate your most important active tasks and projects
- 5Invite your team
Add unlimited team members and start collaborating
Need help migrating? Our team offers free migration assistance for teams switching from Todoist.Contact us for personalized help.
Ready to Switch from Todoist?
Join thousands of teams who've discovered that TaskGuru offers everything Todoist does, plus the professional features they were missing. Start your free account today.
Free forever • No credit card required • Import your Todoist data in minutes