TaskGuru vs Trello: Cross-Project Visibility vs Individual Boards
Comparing Trello's board-by-board approach with TaskGuru's cross-project visibility. See why teams switch to TaskGuru for better project overview and team communication.
Quick Summary
- • You manage multiple projects
- • You need cross-project priorities
- • You want built-in team communication
- • You prefer a unified workspace
- • You work on isolated projects
- • You love extensive integrations
- • You need advanced automation
- • You prefer board-by-board focus
Pricing: 30% Savings with TaskGuru
TaskGuru
$3.49/month- Unlimited boards & projects
- Unlimited team members
- Cross-project visibility
- Built-in team chat
- Immediate board prioritization
- Free forever plan available
Trello
$5/month- Unlimited personal boards
- Power-ups & integrations
- Butler automation
- Card templates
- No cross-board view
- No built-in team communication
Annual Savings: For a 10-person team, TaskGuru saves $180 per year compared to Trello while providing better cross-project visibility and team communication.
Feature Comparison: Unified vs Board-by-Board
| Feature | TaskGuru | Trello |
|---|---|---|
Monthly Cost TaskGuru is 30% cheaper than Trello with more included features | $3.49/month | $5/month |
See All Projects Simultaneously TaskGuru shows your entire workload across all projects without switching boards | ||
Built-in Team Chat Task-based contextual communication without external tools | ||
Immediate Board Prioritization Cross-project priority management in real-time | ||
Kanban Board View Visual kanban-style project management | ||
Team Collaboration Full team collaboration features | ||
Power-ups & Integrations Extensive third-party integrations and add-ons | ||
Butler Automation Built-in automation for repetitive tasks | ||
Card Templates Pre-built card templates for consistency | ||
Cross-platform Sync Works across all devices and platforms | ||
Free Plan Both offer free plans with basic features |
Why Teams Switch from Trello to TaskGuru
🎯 See Everything at Once
Trello requires switching between boards to understand your complete workload. TaskGuru shows all projects simultaneously, giving you true project visibility.
💬 Built-in Team Communication
TaskGuru includes contextual chat tied to tasks and projects. No need for separate Slack integrations or losing context in external communication tools.
⚡ Cross-Project Priorities
TaskGuru's immediate board shows urgent tasks across ALL projects. Trello only shows priorities within individual boards, missing the big picture.
💰 Better Value
TaskGuru costs 30% less than Trello while including features that would require expensive power-ups in Trello, like team communication and advanced project views.
When to Use Each Tool
TaskGuru is Perfect For:
- Teams managing multiple projects
- Cross-project priority management
- Teams needing built-in communication
- Budget-conscious organizations
- Unified workspace preference
Trello is Perfect For:
- Single project focus
- Teams loving extensive integrations
- Advanced automation needs
- Board-by-board workflows
- Power-up ecosystem users
How to Switch from Trello to TaskGuru
- 1Export your Trello boards
Go to each Trello board → Menu → More → Print and Export → Export as JSON
- 2Start your TaskGuru free trial
Create your account and explore TaskGuru's cross-project features
- 3Recreate your boards
Set up boards for each major project area in TaskGuru
- 4Import your critical tasks
Manually recreate your most important active tasks and projects
- 5Experience the TaskGuru advantage
See all your projects at once and start using built-in team chat
Migration Tip: Start with your most active projects in TaskGuru while keeping Trello running. Once you experience the cross-project visibility, you'll want to move everything over.
Ready for Better Project Visibility?
While Trello excels at individual board management, TaskGuru provides the cross-project visibility and team communication features that modern teams need. Start your free trial today.