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TaskGuru Features Guide

How to Create and Set Up Reminders

Never miss important tasks again with TaskGuru's flexible reminder system. Learn to set up in-app notifications, email alerts, and custom scheduling to stay organized and productive.

Types of Reminders

In-App: When task is due, it goes to the top of your Immediate board

Email: 15 mins before the task is due you get an email

Understanding Reminders in TaskGuru

Reminders in TaskGuru ensure you stay on top of your most important tasks. Whether you're managing deadlines, following up on projects, or simply need a nudge to complete daily tasks, TaskGuru's flexible reminder system keeps you organized and productive.

Task Modal Method

Complete access to all reminder features through the task modal interface.

Right-Click Method

Quick reminder setup using context menu for rapid scheduling.

Multi-Channel Delivery

Choose from in-app notifications, email alerts, or combined delivery.

Step-by-Step Reminder Creation

1

Method 1: Use Task Modal

  1. 1
    Navigate to any board (immediate, unsorted, or project boards)
  2. 2
    Click on any existing task to open task modal
  3. 3
    Locate the calendar icon within the task modal
  4. 4
    Click the calendar icon to access reminder settings

Benefits of This Method:

  • Complete feature access to all reminder settings
  • Visual calendar picker for intuitive date selection
  • All notification types available (in-app, email, combined)
  • Advanced scheduling options and natural language input
2

Method 2: Use Right Click

  1. 1
    Right-click on any task in any board
  2. 2
    Hover over 'Schedule' option in the context menu
  3. 3
    Select from quick timing options:
  4. 4
    Today - Set reminder for later today
  5. 5
    Tomorrow - Schedule for next day
  6. 6
    Next Week - Set for following week
  7. 7
    Pick a Date - Takes you to advanced schedule option with full calendar picker

Benefits of This Method:

  • Fastest way to add reminders to existing tasks
  • No need to open full task modal
  • Perfect for bulk reminder scheduling
  • Available from any board view
3

Quick Date Selector

  1. 1
    Click the calendar icon to open reminder options
  2. 2
    Select from preset time options:
  3. 3
    Later Today - Set reminder for later in current day
  4. 4
    Tomorrow - Schedule reminder for next day
  5. 5
    Next Week - Set reminder for following week
  6. 6
    Next Month - Schedule reminder for following month
4

Custom Reminder Timing

Method A - Natural Language

  1. 1
    Click into text box
  2. 2
    Use natural language to set time, eg: 3pm tomorrow, next thurs 12p
  3. 3
    Select reminder method
  4. 4
    Set reminder

Method B - Calendar Picker

  1. 1
    Click calendar icon to pick date
  2. 2
    Select or type in time (eg: 9pm)
  3. 3
    Select reminder method
  4. 4
    Set reminder
5

Set Reminder: In-App or Email

  1. 1
    Select notification delivery preferences:
  2. 2
    In-App - Task moves to top of immediate board when due
  3. 3
    Email - Receive email 15 minutes before deadline
  4. 4
    Combined - Get both in-app and email notifications
  5. 5
    Choose method based on task importance and accessibility needs
  6. 6
    Save reminder settings to activate notifications

Video Tutorial

Complete Reminder Setup Process

Watch how to create and manage reminders in TaskGuru

Visual Interface Reference

Quick Date Selector Interface

Quick date selector interface showing preset reminder options

TaskGuru's quick date selector with preset timing options

Right-Click Reminder Setup

Right-click context menu showing reminder scheduling options

Right-click menu with quick reminder scheduling options

Best Practices for Reminder Management

Timing Strategy

  • Add buffer time before absolute deadlines
  • Consider your personal energy patterns
  • Account for task dependencies and preparation time

Notification Selection

  • Use email for external deadlines and appointments
  • Choose in-app for daily workflow items
  • Combine both for mission-critical tasks

Reminder Optimization

  • Avoid reminder fatigue with selective scheduling
  • Regular cleanup of irrelevant reminders
  • Use natural language for quick input

Key Advantages of TaskGuru Reminders

Flexible Scheduling Options

  • Natural language input for intuitive reminder setting
  • Visual calendar picker for precise timing
  • Quick preset options for common reminder scenarios

Smart Notification System

  • In-app reminders that integrate with your workflow
  • Email notifications for external accessibility
  • Combined delivery for maximum reliability

Frequently Asked Questions

Can I modify a reminder after it's been set?

Yes, open the task modal and adjust the reminder settings, or use the right-click menu to reschedule the reminder timing.

What happens if I miss a reminder?

In-app reminders keep the task at the top of your immediate board until completed. Email reminders are sent once at the scheduled time.

Can I set multiple reminders for the same task?

Currently, each task supports one reminder, but you can modify the timing and notification method as needed.

Do reminders work for subtasks?

Reminders are set at the main task level. Consider creating separate tasks for subtasks that need individual reminders.

Can collaborators see my reminders?

Reminders are personal to each user. Collaborators won't receive your reminder notifications.

How do I see the reminders?

In-app reminders automatically move tasks to the top of your Immediate board when they're due. Email reminders are sent directly to your registered email address.

When do I receive the reminders?

In-app reminders trigger exactly when the task is due, moving it to the top of your Immediate board. Email reminders are sent 15 minutes before the task is due to give you advance notice.

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