TaskGuru vs Microsoft To Do: Professional vs Personal Task Management
Comparing Microsoft To Do's free personal task management with TaskGuru's professional team collaboration features. See why teams upgrade to TaskGuru for serious project management.
Quick Summary
- • You work with a team
- • You manage multiple projects
- • You need professional project management
- • You want built-in team communication
- • You're focused on personal tasks
- • You use Microsoft 365 heavily
- • You want a free solution
- • You love Outlook integration
Pricing: Free vs Professional Features
TaskGuru
$3.49/month- Unlimited boards & projects
- Unlimited team members
- Cross-project visibility
- Built-in team chat
- Professional project management
- Free forever plan available
Microsoft To Do
Free- Unlimited personal tasks
- Outlook integration
- My Day smart suggestions
- Microsoft 365 sync
- No team collaboration
- Basic project management
Feature Comparison: Professional vs Personal
| Feature | TaskGuru | Microsoft To Do |
|---|---|---|
Monthly Cost Microsoft To Do is free but TaskGuru offers professional features worth the cost | $3.49/month | Free |
See All Projects Simultaneously TaskGuru shows your entire workload across all projects without switching views | ||
Built-in Team Chat Task-based contextual communication without external tools | ||
Immediate Board Prioritization Cross-project priority management in real-time | ||
Advanced Project Management Professional project tracking and management features | ||
Team Collaboration Full team collaboration features vs basic sharing | ||
Outlook Integration Native integration with Microsoft Outlook email | ||
My Day Feature Smart daily task suggestions and planning | ||
Microsoft 365 Integration Deep integration with Microsoft Office suite | ||
Cross-platform Sync Works across all devices and platforms | ||
No Ecosystem Lock-in Works independently without requiring Microsoft subscriptions |
Why Teams Upgrade from Microsoft To Do to TaskGuru
👥 True Team Collaboration
Microsoft To Do is designed for personal use. TaskGuru provides real team collaboration with shared projects, team chat, and collaborative task management.
🎯 Cross-Project Visibility
See your entire workload across all projects on one page. Microsoft To Do requires switching between lists to understand your complete task landscape.
💬 Built-in Communication
TaskGuru includes contextual chat tied to tasks and projects. No need for separate Teams channels or email threads - everything stays in context.
🚀 Professional Project Management
Advanced project tracking, immediate board prioritization, and professional workflow management that Microsoft To Do's basic lists can't provide.
When to Use Each Tool
Microsoft To Do is Perfect For:
- Personal task management
- Heavy Microsoft 365 users
- Simple to-do lists
- Outlook email integration
- Budget-conscious individuals
TaskGuru is Perfect For:
- Team collaboration
- Multiple project management
- Professional workflows
- Cross-project priorities
- Growing businesses
How to Upgrade from Microsoft To Do to TaskGuru
- 1Audit your current tasks
Review your Microsoft To Do lists and identify which are personal vs team-related
- 2Start your TaskGuru free trial
Create your account and explore TaskGuru's team collaboration features
- 3Set up team projects
Create boards for team projects that need collaboration
- 4Invite your team
Add team members and start collaborating on shared projects
- 5Keep Microsoft To Do for personal tasks
Use both tools: TaskGuru for team work, Microsoft To Do for personal tasks
Pro Tip: Many teams use TaskGuru for professional projects while keeping Microsoft To Do for personal tasks. This hybrid approach gives you the best of both worlds.
Ready for Professional Team Task Management?
While Microsoft To Do excels at personal task management, TaskGuru provides the professional team collaboration features your growing business needs. Start your free trial today.