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TaskGuru Features Guide

How to Use the Unsorted Board

Master TaskGuru's Unsorted Board for lightning-fast task capture during meetings, phone calls, and on-the-go situations. Your digital notepad for quick ideas that you can organize later.

Perfect for Time-Sensitive Situations

Meeting Capture: Quickly note action items without interrupting the flow

Phone Calls: Capture tasks while staying focused on the conversation

Mobile Moments: Fast task creation when you're away from your desk

Understanding the Unsorted Board

The Unsorted Board is your digital notepad for rapid task capture when time is limited. Whether you're in a meeting, on a phone call, or just had a brilliant idea, this board lets you quickly capture tasks without worrying about organization, categorization, or detailed setup.

Three-Stage Workflow

Quick Capture

Instant task creation when you're in meetings, on calls, or need rapid idea capture without workflow interruption.

  • Inline creation
  • Instant saving
  • Minimal interface

Detailed Creation

Expandable interface for comprehensive task setup with full access to reminders, assignments, and advanced features.

  • Full feature access
  • Complete configuration
  • Advanced properties

Later Organization

Systematic approach to reviewing and organizing captured tasks into appropriate project boards with proper categorization.

  • Bulk organization
  • Strategic placement
  • Complete workflow

Step-by-Step Unsorted Board Usage

1

1. Navigate to Unsorted Board

  1. 1
    Access your TaskGuru dashboard
  2. 2
    Locate the Unsorted Board
2

2. Hover to Reveal Add Task Button

  1. 1
    Hover your mouse over the Unsorted Board
  2. 2
    The Add Task button appears automatically
3

3. Use Inline Task Creator

Quick Task Capture

Perfect for meetings, calls, or when you need to capture ideas immediately

How to Use:
  1. 1
    Click the Add Task button
  2. 2
    Type your task title
  3. 3
    Add a description if needed
  4. 4
    Press Enter to save
Perfect For:
  • Meeting notes: Capture action items during discussions
  • Phone calls: Quick notes while talking to clients
  • Brainstorming: Rapid idea capture without interruption
  • On-the-go: Mobile task creation while traveling
4

4. Expand for Detailed Creation (Optional)

  1. 1
    Click the enlarge button in the inline task creator
  2. 2
    Access advanced features: reminders, assignments, priorities
  3. 3
    Configure detailed task properties
  4. 4
    Save the task
5

5. Organize and Allocate Later

  1. 1
    Return to Unsorted Board when you have time
  2. 2
    Review captured tasks
  3. 3
    Drag and drop tasks to appropriate boards
  4. 4
    Add missing details or assignments
Pro Tips:
  • Schedule regular cleanup sessions
  • Process unsorted tasks daily or weekly
  • Don't let unsorted board become cluttered

Video Tutorial

Complete Unsorted Board Workflow

Watch how to effectively use TaskGuru's Unsorted Board for quick task capture and organization

Best Practices for the Unsorted Board

Capture Strategy

  • Use descriptive but brief task titles
  • Add minimal context for future understanding
  • Don't worry about perfect formatting during capture
  • Focus on speed over completeness

Organization Rhythm

  • Schedule regular cleanup sessions (daily/weekly)
  • Process unsorted tasks before they accumulate
  • Move time-sensitive tasks to appropriate boards quickly
  • Delete irrelevant or outdated captured items

Workflow Integration

  • Use for meeting notes and phone call action items
  • Perfect for mobile task capture on the go
  • Transition to detailed boards for important tasks
  • Keep it as a temporary holding space only

When to Use Unsorted vs Other Boards

Use Unsorted Board When:

  • You're in a meeting and need to capture action items quickly
  • Taking notes during phone calls or video conferences
  • Having ideas while away from your desk or on mobile
  • Brainstorming sessions where speed matters more than organization
  • You don't know which project board the task belongs to yet
  • Need to capture something before you forget, regardless of context

Use Project/Immediate Boards When:

  • You have time to properly categorize and organize tasks
  • Tasks belong to a specific project or area of work
  • You need to set reminders, due dates, or assignments
  • Collaborating with team members on shared work
  • Tasks require detailed descriptions or documentation
  • You want tasks to be part of structured project workflows

Frequently Asked Questions

How is the Unsorted Board different from project boards?

The Unsorted Board is specifically designed for quick task capture without organization. It's your temporary notepad, while project boards are for organized, categorized task management.

Should I keep tasks in the Unsorted Board permanently?

No, the Unsorted Board is meant for temporary storage. Regularly move tasks to appropriate project boards or the Immediate Board for better organization and workflow management.

Can I set reminders for tasks in the Unsorted Board?

Yes, you can use the expanded task creator to set reminders for unsorted tasks, but it's better to move important tasks with reminders to appropriate project boards.

How often should I organize my Unsorted Board?

Aim to review and organize your Unsorted Board daily or weekly, depending on how frequently you capture tasks. Don't let it become a permanent dumping ground.

Can collaborators see my Unsorted Board?

The Unsorted Board is typically personal to each user, providing a private space for quick capture before you're ready to share tasks with team members.

What's the best way to organize tasks from the Unsorted Board?

Review tasks regularly, categorize them by project or urgency, then drag and drop to appropriate boards. Add missing details like due dates and assignments during organization.

Can I search for tasks within the Unsorted Board?

Yes, you can use TaskGuru's search functionality to find specific tasks within your Unsorted Board, which is helpful when you have many captured items.

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